The name of this organization shall be the Alamo City Chapter of the American Society

of Military Comptrollers, hereinafter called the Chapter. The Chapter shall abide by the

provisions of the Comptrollers, these Bylaws, and the Charter.

Section 1. The purpose of the Chapter is to promote and perpetuate the highest

standards of performance in military comptrollership by:

a. Promoting the education and training of the Chapter membership.

b. Supporting the development and advancement of the profession of military

comptrollership.

c. Encouraging a free exchange of techniques, approaches and problem solving

information.

d. Providing a forum to keep the members and other interested individuals abreast of

current events in military comptrollership, which can be beneficial to them, their

employing organizations, and the public.

Section 2. To this purpose, the Chapter will:

a. Conduct seminars and other educational meetings.

b. Cooperate with other educational and professional organizations in matters of mutual

interest.

c. Give formal recognition to individuals who have made outstanding contributions to the

advancement of military comptrollership.

d. Undertake any activity that the National Council or Chapter deems appropriate.

e. Foster a spirit of good will and fellowship among Chapter members and perpetuate

the friendships and traditions growing out of their service together in and with the armed

forces of the United States of America.

Section 3. The Chapter is nonprofit, nonpartisan, and nonsectarian.

Section 1. Membership in the Chapter is voluntary and is open to all persons who are

associated with, or demonstrate an active interest in comptrollership duties as defined

by the National Council.

Section 2. There shall be five classes of membership:

a. Active members shall be persons, who are or have been employed as professionals

in the military comptrollership field and who, to remain in good standing, have paid the

appropriate dues and fees.

b. Life Members shall be those active members who have been in good standing for

twenty consecutive years or who are past National Presidents.

c. Associate members shall be persons who, though not qualified for active or life

membership, demonstrate an interest in the military comptrollership field and who to

remain in good standing, have paid the appropriate dues and fees.

d. Honorary memberships may be conferred upon persons making significant

contributions to military comptrollership who are not eligible for, or who would not

otherwise be expected to join, one of the other classes of membership.

e. Corporate Members shall be corporations, which demonstrate an interest in the

military comptrollership field and who to remain in good standing have paid the

appropriate dues and fees.

Section 3. Application for Active, Life, Associate and Corporate Memberships shall be

tendered to the National Headquarters of the Society on application forms designated

for that purpose. Honorary members shall be nominated by a chapter president or

national executive committee member and approved by the National President.

Honorary Members have the right to speak at meetings but not to make motions, vote or

hold any office in the society.

Section 4. When appropriate, Chapter membership may be terminated for nonpayment

of dues.

Section 1. The National Council will prescribe membership dues and fees.

Section 2. The Chapter may prescribe additional Chapter dues and/or fees by action of

the Executive Committee. Any such additions shall be published by 30 June to be

effective for the following membership year.

Section 1. The membership year for dues changed effective 1 October 1996 to an

anniversary year membership. New members will be given an anniversary month based

on the initial receipt of dues by the National Headquarters. Members prior to 1 October

1996 were given an anniversary month of October. Membership will be valid for one full

year from the anniversary month.

Section 2. The Chapter year for election of officers and operations shall be 1 July

through 30 June.

Section 3. The Chapter year for national competition shall be 1 April through 31 March.

Section 1. The elected officers of the Chapter shall be:

a. President

b. President - Elect

c. One Vice President from each military installation or organization in the San Antonio

area as designated by the Executive Committee.

d. Secretary

e. Secretary - Elect

f. Treasurer

g. General Counsel

Section 2. The standing ex-officio board members shall be the comptrollers or Assistant

Comptrollers (or designees) if not already the President, President-elect or Vice

President of the Chapter.

Section 3. The President shall appoint the following officers:

a. Executive

b. Auditor

c. Historian

d. Alternate Treasurer

e. Web Master

f. Retired Members Liaison

g. Publications/Editor Chair

h. Budget Chair

i. Membership Chair

j. Programs Chair

k. Corporate Memberships Chair

l. Chapter Awards Chair

m. Chapter Competition Program Chair

n. Scholarship Chair

o. National Professional Development Institute (PDI) Liaison

p. Publicity Chair

r. Election Chair

s. Professional Certifications

t. Photographer

u. Professional Development Seminar (PDS)

Section 4. Duties

a. The President shall be the Chief Executive of the Chapter and shall preside at

meetings of the general membership and the Executive Committee. Specifically, the

President shall:

(1) Exercise general supervisory control over all officers of the Chapter.

(2) Appoint all special officers and chairpersons of standing and special committees.

(3) Serve as an ex-officio of all committees.

(4) Execute such papers as may require his/her signature.

(5) Enforce the bylaws, policies and directives of the Chapter.

b. The President-Elect shall serve for one year as a member of the Executive committee

and shall automatically accede to the office of President for a term of one year.

c. The Vice-Presidents shall act as advisors to the President and be representatives of

their installation or organization. Responsible for formulating and submitting research

papers, manuscripts and speeches prepared and given by their members to the

Publications/Presentations Competition Chair.

d. The Secretary shall record the proceeding of the meetings, maintain all of the

Chapter's documents and papers, be responsible for notifying officers and members of

all meetings, and shall perform duties required by the President, other Chapter officers

and members to keep them informed of Chapter affairs.

e. The Secretary-Elect shall serve for one year as a member of the Executive

Committee as special assistant to the President-Elect and then shall automatically

accede to the Office of Secretary for a term of one year.

f. The Treasurer shall receive and deposit all monies of the Chapter, pay its debts

whereas approved and within the amended budget, maintain its books of account, and

make appropriate reports on the Chapter's financial conditions and operation to the

Executive Committee. The Treasurer will deposit and maintain all monies in local

financial institutions consistent with generally accepted accounting principles.

g. The Alternate Treasurer shall act in the absence of the Treasurer.

h. The General Counsel shall advise the Chapter and Officers in legal matters

pertaining to the Chapter and maintain current bylaws and standing rules.

i. The Chapter Executive reports directly to the President and is responsible for

coordination of all Chapter activities.

j. The Auditor shall conduct an audit quarterly to determine that all cash received and

paid out have been properly accounted and have not exceeded the operating budget as

amended by the Executive Committee. All recorded transactions will be scrutinized by

the auditor on a quarterly basis. After the close of the fiscal year for operation (30 June),

submit in writing, no later than 31 August, a report of all findings and recommendations

to the Executive Committee for final approval and/or appropriate action. Upon

committee approval, all materials concerning, the Chapter shall be transferred to the

new Treasurer.

k. The Chapter Historian shall maintain an up-to-date written history of the Chapter.

l. Ex-officio board members will be responsible for developing and recommending longrange

goals and will also serve as non-voting advisors to the Executive Committee.

Section 1. The membership of the Executive Committee shall consist of the President,

President-Elect, Vice Presidents, Secretary, Secretary-Elect, Treasurer, General

Counsel, and appointed officers. The ex-officio members may attend the meetings and

have the right to speak; however, they may not make motions or vote at such meetings.

Section 2. The Executive Committee shall meet monthly or as required at the call of the

President.

Section 3. For the purposes of transacting business, one-half of the Executive

Committee members shall constitute a quorum. Proxies shall be counted as members

present. Unfilled positions shall not be counted for purposes of establishing a quorum.

Section 4. The Executive Committee shall be responsible for the administration of the

Chapter and shall take all necessary actions to assure the growth and success of the

Chapter within the provisions of these Bylaws and the policies established by the

National Society. Specifically, the Committee shall:

a. Approve the annual budget and amendments as required.

b. Designate Vice-Presidential organizations.

c. Approve dates for meetings of the general membership.

d. Approve validated unprogrammed expenditures ($100 or above) that are

recommended by the Financial Working Group.

e. Approve audit reports.

f. Approve individuals nominated for an Honorary Membership for submission to

the National Executive Committee.

g. Approve Chapter programs for the year.

Section 5. All Chapter business not specifically reserved for the full membership shall

be administrated by the Executive Committee. However, any action taken by the

Executive Committee is subject to general membership veto by a two-thirds vote of

members present and voting.

Section 1. The standing committees of the Chapter shall be Budget and Finance,

Membership, Publication/Editor, Program, Awards, Financial Working Group, and other

committees as approved by the Executive Committee.

Section 2. Standing Committee duties are as follows:

a. The Budget and Finance Committee shall develop policy with respect to the overall

financial affairs of the Chapter. It shall prepare an annualized budget, recommend ways

and means of increasing revenue and limiting expenses for a balanced budget, and

report to the Executive Committee as directed by the President (Budget Chair,

Treasurer and Executive).

b. The Membership Committee shall be responsible for monitoring acceptance of

members, determining membership class and suggesting ways and means of

maintaining and increasing membership. The Committee shall receive

recommendations on its own initiative, reporting thereon to the Executive Committee.

This committee will also plan an annual membership campaign. The chair will maintain

the membership roster (Membership and Corporate Membership Chairs).

c. The Publication/Editor Committee shall arrange for publication of newsletters by

coordinating with the Program Committee, Membership Committee and Vice-Presidents

to provide for such newsletters as directed by the President and/or the Chapter

Executive Committee.

d. The Publicity Committee shall arrange for publicity by coordinating with the Program

Committee, Membership Committee and Vice-Presidents to provide for such publicity as

directed by the President and/or the Chapter Executive Committee. This committee

shall also contact base newspapers to submit articles, for scholarship notices,

Professional Developmental Seminar (PDS), Professional Development Institute (PDI),

and community service events or special interest items monthly (Publicity Chair).

e. The Program Committee shall develop plans and complete all necessary

arrangements for the meetings of the general membership, meetings directed by the

President and all other meetings and activities involving participation of the Chapter. An

annual plan will be submitted to the Executive Committee for approval. The committee

shall also be responsible for initiating and planning educational programs, workshops,

and seminars (Programs Chair)

.

f. The Awards Program is divided into the following categories and may be equally

represented in the Executive Committee.

(1) Chapter Competition Program (CCP). The chairperson of CCP shall ensure

that the Chapter fully participates in National Chapter Competition and shall keep

the Executive Committee and membership informed on CCP progress.

(2) Chapter Awards. The Chapter Awards Chair shall be responsible for the

Chapter Awards Program, including making selections for awards presented by

the Chapter. The Chair shall work with the Membership Chair to develop

membership awards that will enhance Chapter membership (Chapter Awards).

(3) Scholarship Program. The Scholarship Program will be administered as

outlined in the Standing Rules. The chair shall be responsible for disseminating

pertinent information to all those eligible to participate (Scholarship).

g. The Financial Working Group (FWG) shall be comprised of Treasurer, Alternate

Treasurer, Budget Chair, Auditor, PDS Financial Chair (as needed), and PDI Financial

Chair (as needed). The FWG shall:

(1) Review/validate/sponsor the yearly budget submissions

(2) Review/validate draft budget

(3) Sponsor validated budget executive council for review/approval

(4) Validate additional requests to the approved budget

(5) Validate/sponsor out of cycle budget requests ($100 or above) for executive

council approval

(6) Validate/approve payment of any invoice less than $100 directly tied to the

approved budget

(7) Validate/approve out of cycle budget requests under $100

(8) Report to executive committee on execution of budget submission

(9) Ensure treasurer’s books are maintained in audit ready condition

(10) Recommend to the executive committee disposition of excess (currently

unneeded cash).

Section 3. Other approved committee duties are as follows:

a. The Corporate Membership Committee shall be responsible for actively seeking new

corporate members through correspondence, phone calls, or personal contacts. The

committee shall assist in any Chapter/Corporate interfacing such as: luncheons, formal

presentations, professional cross feed, or representation of the Chapter (Corporate

Memberships).

b. The Retired Liaison will be responsible for all activities surrounding the retired

membership. This includes, but is not limited to, membership renewals, invitations to

newly retired members, solicitation of ideas from these members, insuring retired

members are kept abreast of Chapter activities, and representing the Chapter in all

retired affairs (Retired Members Liaison).

c. The National Professional Development Institute (PDI) liaison will be responsible for

making necessary arrangements with the PDI host to insure selected Alamo City ASMC

members are able to attend the National Convention. Details will be worked with the

National Committees and status reports will be presented to the Executive Committee.

Duties include, but are not limited to, selecting the hospitality suite, establishing

accommodations, arranging transportation and working special activities.

d. Publication/Presentation Competition Committee. Encouraging members of the

chapter to submit completed research projects and manuscripts dealing with Financial

Management issues. Promote member's opportunities for speech presentations to other

organizations. Ensure national chapter competition guidelines are observed in

formulation of research and manuscripts, and distributed to Vice-Presidents NLT 1

September. Each Vice- President will submit their project by 1 February of each year in

accordance with guidelines.

e. Election Committee. This committee shall seek nominees for each position and offer

a slate of nominees for the position(s).

Section 4. All chairs shall deliver to their successors immediately upon completion of the

Chapter year all accounting records, books, papers, and other pertinent materials, with

the exception of the Treasurer, which is provided for in Article VI, Section 3,

subparagraph "j" of the Bylaws.

Section 1. General Meetings. Meetings of the membership of this Chapter shall be held

monthly, or as required at the call of the President.

Section 2. Special Meetings. Meetings of the membership of this Chapter shall be held

at the call of the President for the purpose of participation in the study and furtherance

of specialized fields of Comptrollership.

Section 3. Executive Committee Meetings. Meetings shall be held monthly, normally the

first Tuesday, or as required at the call of the President.

Section 1. The election process shall begin no later than the end of January of each

year. The Elections Committee Chairperson will begin the process by requesting the

installation Vice Presidents to nominate at least two candidates from their organizations

for the Vice President's position and one candidate for all others. A biography will

accompany each nomination, describing the nominee’s pertinent professional and

ASMC experience. Only active members in good standing shall be eligible to serve as

officers.

Section 2. The President shall appoint a chairperson and at least two committee

members to serve on the Election Committee. No more than one member from each

installation or organization shall serve on the Committee. After nominations are

received, the election Committee will work under the guidance of the President-Elect in

formulating the ballot. The Committee shall be responsible for preparing, disseminating,

and tallying ballots for voting. Using the installation nominees obtained from Section 1

above, the Election Committee shall select up to three candidates each to run for the

office of President-Elect, Secretary-Elect, Treasurer, and General Counsel. The ballot

will show the candidates for President-Elect, Secretary-Elect, Treasurer and General

Counsel and Vice-President (easily identified by each installation/organization). The

Committee chairperson shall report the results of the election to the membership not

later than 31 May.

Section 3. Officers shall be elected in April. To ensure control over the election process,

ballots will be distributed to each installation/organization Vice-President for

dissemination to the members. A brief synopsis of each candidate’s qualifications will be

provided. Ballots will be returned to the respective Vice-President who will tally the

results and provide it to the Committee chairperson.

Section 4. In the event of the death, resignation or incapacity of the President, the

President-Elect shall assume the office. At the end of the assumed term, the President

will continue in the office for the completion of his/her elected one-year term. If the

President-Elect is unable to succeed directly to the office of President, the Chapter will

conduct elections for both President and President-Elect. In the event of the death,

resignation, succession, or incapacity of the President-Elect, a special election to fill the

vacancy will be held. A specially elected President-Elect will serve for the remainder of

that term and will continue as President-Elect during the President's elected one-year

term.

Section 5. Vacancies in offices other than President and President-Elect shall be filled

for the unexpired terms by the Executive Committee.

The rules of parliamentary practice comprised in ROBERT'S RULES OF ORDER

NEWLY REVISED, shall govern all proceedings of the Chapter, in all cases in which

they are applicable and in which they are not inconsistent with the National or Chapter's

Bylaws and any special rules of order the Chapter may adopt. A current copy of the

Bylaws is on file with the secretary and maintained by the General Counsel.

Section 1. The Bylaws can be ratified or amended by either:

a. Two-thirds of the voting members of the filled Executive Committee provided the

Bylaws or amendment(s) have been submitted in writing at the previous regular

meeting.

b. Two-thirds of the voting members at any regular meeting provided that the Bylaws or

amendments(s) have been provided to the Executive Committee members prior to the

Executive meeting, no later than a week prior to the regular meeting.

Section 2. The Standing Rules may be revised by a two-thirds vote of the filled

Executive Committee without notice.

Section 1. A two-thirds vote of the Executive Committee is required to propose any

dissolution of the Chapter; dissolution action shall be presented to the general

membership and shall require concurrence by two-thirds of the general membership

present and voting. Net assets of the Chapter shall then be disposed of under the

direction of the Executive Committee, by donation to the National ASMC Executive

Committee, charitable organizations, or as otherwise determined. Any net liabilities of

the Chapter are jointly and equally the personal liabilities of all active Chapter members.

Section 2. The above Bylaws were passed by a two-third's vote of the Executive

Committee, Alamo City Chapter, American Society of Military Comptrollers on

6 September 2006.

___//signed//___________ _______//signed//__________

Carol C. Giachetti, Lt. Col. David Lueck, Capt.