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Duties of ASMC Officers |
President: Shall be Chief Executive of the Chapter and shall preside at meetings of the general membership and the Executive Committee. Shall exercise genera! supervisory control over all officers of the Chapter. Shall appoint special officers and chairpersons of standing and special committees. Shall serve as ex-officio of all committees. Shall execute such papers as may require his/her signature. Shall enforce the bylaws, policies, and directives of the Chapter.
President-Elect: Shall serve for one year as a member of the Executive Committee, chairing the total awards program and shall automatically accede to the office of President for a term of one year.
Vice Presidents: Shall act as advisors to the President and are representatives of their installation or organization. Responsible for formulation and submittal of research papers, manuscripts, and speeches prepared and given by their members.
Secretary: Shall record the proceedings of the meetings, maintain all of the Chapter's documents and papers, be responsible for notifying officers and members of all meetings, and shall perform duties required by the President, other chapter officers, and members to keep them informed of Chapter affairs.
Secretary-Elect: Shall serve for one year, as a member of the Executive Committee as special assistant to the President-elect and then shall automatically accede to the Office of Secretary for a term of one year.
Treasurer: Shall receive and deposit all monies of the Chapter, pay its debts whereas approved and within the amended budget, maintain its books of account, and make appropriate reports on the Chapter's financial conditions and operation to the Executive Committee. The Treasurer will deposit and maintain all monies in local financial institutions consistent with generally accepted accounting principles.
Assistant Treasurer: Shall act in the absence of the Treasurer.
General Counsel: Shall advise the Chapter and Officers in legal matters pertaining to the Chapter and maintain current bylaws and standing rules.
Chapter Executive: Reports directly to the President and is responsible for coordination of all Chapter activities.
Auditor: Shall conduct an audit quarterly to determine that all cash received and paid out has been properly accounted and has not exceeded the operating budget as amended by the Executive Committee. All recorded transactions will be scrutinized by the auditor on a quarterly basis. After the close of the fiscal year for operation (30 Jun), submit in writing, no later than 31 Aug, a report of all findings and recommendations to the Executive Committee for final approval and/or appropriate action. Upon committee approval, all materials concerning the Chapter shall be transferred to the new Treasurer.
Chapter Historian: Shall maintain an up-to date written history of the Chapter.
Interested in being an active member of a 5-Star, dynamic, professional military organization with over 800 members? If so, the Alamo City Chapter of the American Society of Military Comptrollers wants you.
We are looking for motivated, self-starters to run for the following elective offices:
· President-Elect
· Secretary-Elect
· Treasurer
· General Counsel
· Vice President (representing individual organizations)
The process is simple. Submit a short biography of introduction to your vice president. Include your name, official address, phone number, fax number, e-mail address, the office you are interested in and what you feel you can contribute to that office. The vice presidents should forward the consolidated packages to the below address.
Elections Committee Chairperson:
311 HSW/FMQ
Attn: Ms. Teresa Vega
3105 North Road, Ste A2
Brooks AFB TX 78235-5342
E-Mail: teresa.vega@brooks.af.mil
Phone: 536-5742 Fax: 536-3400